Opening: State your intention to resign
Hi [Manager’s Name], thank you for meeting with me. I wanted to have an open and honest conversation with you. After much thought, I’ve decided to resign from my position as [Your Job Title] at [Company Name]. My last day will be [Insert Date], following the notice period outlined in my contract. This wasn’t an easy decision for me, as I’ve truly valued my time here.

Share personal reasons (if you feel comfortable doing so)
As much as I’ve enjoyed working here and learning from everyone, I feel that it’s time for me to take the next step in my career. I’ve been reflecting on my personal goals and the direction I want to take, and I believe this is the best decision for me at this stage. It’s not something I’ve taken lightly, and I’ll always look back at my time here with gratitude.

Express gratitude
I want to express my sincere gratitude for the opportunities I’ve had during my time here. Working under your leadership and collaborating with such a talented team has been incredibly fulfilling. I’ve grown both professionally and personally, and I’m truly thankful for all the support and guidance I’ve received.

Be ready for questions
If your manager asks follow-up questions about your decision, you might respond with:

• I’ve made this decision after careful consideration of my career goals and future direction.

• I’m happy to discuss any details about the transition plan or assist in any way to make it smooth.

Closing: Discuss next steps
I’m fully committed to ensuring a smooth transition. I want to make sure that everything is in good hands and that I leave the team in a solid position. I’m happy to help in whatever way I can over the next few weeks to ensure a smooth handover of my responsibilities. I will also be sharing my resignation letter with you after our meeting. Thank you so much for everything.